Reporting to the Vice President for Institutional Advancement & Strategic Partnerships, the Manager of Gift Accounting & Advancement Services is responsible for the accurate recording, receipting, reconciliation, and reporting of all charitable gifts to Tougaloo College -- including annual gifts, major gifts, endowments, scholarships, pledges, planned gifts, grants from private sources, and gifts-in-kind. The Manager serves as the bridge between the Division of Institutional Advancement and the Office of Fiscal Affairs, ensuring that donor intent, restricted-fund compliance, and audit-ready documentation are maintained for every dollar received.
- Record and receipt all gifts and pledges in the donor database in accordance with IRS regulations, CASE reporting standards, and FASB guidance on contribution accounting.
- Reconcile Advancement gift records with the Business Office general ledger monthly, resolving discrepancies and documenting adjustments.
- Assist the Director of Donor Sponsored Scholarships with administration of endowment and scholarship fund records, including gift agreements, spending restrictions, and named-fund compliance; track fulfillment of donor intent.
- Prepare recurring and ad hoc reports: monthly gift activity, campaign progress, endowment stewardship reports, VSE/CASE survey submissions, and Cabinet- and Board-level fundraising summaries.
- Maintain audit-ready documentation for all restricted gifts and support the Grants Accountant with annual audits, federal compliance reviews (including Title III-related inquiries), and accreditation reporting.
- Manage pledge schedules, reminders, and write-off recommendations; process matching gifts and electronic, stock, and planned gift transactions.
- Safeguard donor data integrity, confidentiality, and database hygiene; establish written gift-processing procedures and internal controls.
- Support stewardship by generating timely acknowledgment letters and donor fund statements, in coordination with the Director of Development and Donor Relations.
- Perform other duties as assigned by the Vice President for Institutional Advancement & Strategic Partnerships.
- Bachelor's degree in accounting, finance, business, or related field required; CPA, or experience in nonprofit/fund accounting, strongly preferred.
- 3–5 years in gift processing, advancement services, or nonprofit accounting; higher education or HBCU experience a plus.
- Working knowledge of donor CRM systems (e.g., Raiser's Edge, Blackbaud) and financial ERP systems; strong Excel skills.
- Demonstrated understanding of restricted-fund accounting, endowment administration, and IRS charitable-substantiation rules.
- Exacting attention to detail, discretion with confidential information, and the ability to produce reliable reports in advance of deadlines.
In order to apply for a position, click the Employment Application link and complete the form.
Physical Address:
Tougaloo College
Attention: Director of Human Resources
500 West County Line Road
Tougaloo, MS 39174
TOUGALOO COLLEGE IS AN EQUAL OPPORTUNITY/AFFIRMATIVE ACTION
EMPLOYER
ALL APPLICANTS WILL BE CONSIDERED WITHOUT REGARD TO RACE, COLOR, RELIGION, SEX, AGE,
NATIONAL ORIGIN, SEXUAL ORIENTATION, DISABILITY, CITIZENSHIP, VETERAN STATUS, GENETIC
INFORMATION, GENDER IDENTITY; OR ANY OTHER LEGALLY PROTECTED STATUS. THE COLLEGE
PROHIBITS SEXUAL HARASSMENT, INCLUDING SEXUAL VIOLENCE.